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on Apr 29, 2009 in Camera Tech

How do you file your files?


My Twitter Community had asked a while back how I file my files. I have to admit, not the most exciting of topics so I’ve put off getting it done. Well, I’ve gone and done it now. What you see pictured here is the Tree from my notebook from my recent New York trip. This is what I see inside my DAM program DigitalPro. When working with external Buffalo 500GB drives, the filing is done in the Master folder you see here. When I use the internal drive of the notebook as I did on this trip, you see all the folders under the Photographs folder.

Then it’s really pretty darn simple. There’s a folder for Birds, Mammals, Locations, etc. Subholders are then organized under that, examples of that you see here on this tree. Birds and Mammals are organized more tightly since species and families make it easy to do. Here are PDFs on how I file Birds and Mammals. You will find not only how I organize WRPs bird and mammal files, but also the Alpha coding for the files. You’re more than welcome to use this system if you like, it is used by many already.

Locations, what many call scenics, are organized pretty simply by Country > State > County > Location. All our conventional files have the alpha code you see, all digital files have the same alpha code with the addition of D and the beginning which stands for Digital.

A very common question is do I use meta tagging or database so I can “search” my files. Our system is pretty darn simple, you want Bald Eagles, they are in one place. You want to find in that files those images I like, you simply type Ctrl T and they appear. We have no client wanting meta data, no business needs to invest in the time to do such. So we just follow the KISS system, Keep It Simple Stupid. Hope this helps folks.

Note: I have to stop assuming our webiste gets read. The rest of the “filing” questions are already present on our website under Digital Darkroom. You can find  DAM videos on the subject here and more mechanics info on how files makes it from the field to the network can be found here.